Why Managing Multiple Event Illustrators Matters

As the founder of Big Paper Strategy, I’ve had the privilege of witnessing the transformative impact of graphic recording on events, conferences, and workshops. But as our clients’ needs grew, so did the demand for multiple graphic recorders at single events. This shift led me to expand my services, and I’d like to share why managing an extended, contracted team of graphic recorders adds immense value to your event.

I began working with multiple illustrators in 2022, and coordinating multiple illustrators in the spring of 2024.

Seamless Coordination of Graphic Recorders for Complex Events

Managing multiple graphic recorders isn’t just about having more hands on deck. It’s about orchestrating a visually coordinated output that captures the essence of your event across various sessions, speakers, and themes. Here’s how we make it happen:

1. Tailored Talent Matching: We carefully select graphic recorders whose styles and expertise align with your event’s specific needs. Whether it’s a tech conference or a creative workshop, we ensure the right artist is in the right place.
2. Unified Visual Language: Our team collaborates to develop a cohesive visual style for your event. This ensures that whether attendees are in breakout sessions or the main hall, they experience a consistent visual narrative.
3. Logistical Mastery: From travel arrangements to on-site coordination, we handle all the details. This allows you to focus on your event while we ensure our team is where they need to be, when they need to be there.

Maximizing Impact Through Graphic Recorder Preparation

Preparation is key to successful graphic recording, especially with multiple artists. Our management approach includes:

1. Pre-Event Briefings: We conduct thorough briefings with all graphic recorders, ensuring they understand the event’s objectives, key themes, and any specific client requests.
2. On-Site Scheduling: Trending my individual efforts to those for multiple players, know that all illustrators will know where to go, when to be there, what the topic will be about and suggestive starter graphics.
3. Material Coordination: We take care of all necessary supplies, from markers to boards. Our team arrives fully equipped and ready to create.

Enhancing Event Attendee Engagement Across the Board

With multiple graphic recorders, we can:

1. Capture Parallel Sessions: No need to choose which breakout session gets visual documentation. We can cover multiple tracks simultaneously.
2. Create a Visual Journey:  Bring keynote illustrations, attendee engagement and breakout sessions together into a massive visual library and showcase.
3. Facilitate Cross-Pollination of Ideas: Because of the wealth of content collected, the review of collected content by attendees is an event in and of itself!

Post-Event Value

Our management doesn’t stop when the event ends:

1. Consolidated Delivery: We collect, organize, and deliver all visual assets in a format that’s easy for you to use and share.
2. Customized Follow-Up: Need a specific visual for your post-event communication? We can work with our team to create tailored graphics based on the event recordings.
3. Insightful Debrief: We provide a comprehensive debrief, offering insights on engagement hotspots and key themes across all captured sessions.

By managing a team of skilled graphic recorders, we don’t just multiply the output – we amplify the impact. We transform complex, multi-faceted events into cohesive visual narratives that resonate long after the closing remarks.

At Big Paper Strategy we’re not just providing graphic recording services; we’re curating visual experiences that make your events unforgettable. Let us orchestrate the visual story of your next big event.