Brainstorming and Graphic Recording, Visual Practitioner

Graphic Recording is the act of live illustration for gatherings large and small. The purpose of the visuals is to connect ideas, issues and comments, and help attendants solve problems, and visualize the entirety of a conversation in a single image.

Graphic Recording happens in the same room and while a speaker is speaking or a discussion is taking place.

We use big paper or foam core boards, thick markers and exceptional listening skills to create these visual records. Consider these large sketchnotes or mindmaps of your meeting, conference, roundtable, community discussion or strategy meeting.

Graphic Recording Attendees Love
Reinforce verbal statements
Add clarity to audience members
And add a level of fun and excitement to a meeting

Depending on who is counting, 60 to 80% of us are visual learners. That means that visual reinforcement of ideas and concepts are absolutely essential to convey messages, solidify meaning, and to improve retention of information four fold.

Graphic Recording, Ohio
Graphic Recording on Stage
Graphic Recording with Graphic Recorder

Photo Credits: Every Angle Cleveland

Increase Meeting Energy, Improve the Messaging and Add a Little Color!

Graphic Recording for Conferences and Seminars

When a Conference Speaker has access to and utilizes graphic recording - everyone benefits. Speakers themselves find an audience that is more in tune with the messaging, the audience message retention improves exponentially, and the conference itself benefits in three ways:

  1. A visual target for social media sharing of the live event
  2. Exceptional imagery to be used for future conference promotion
  3. A memorable point of differentiation among other conferences

Graphic Recording for Company Meetings

Geographically or functionally separated individuals can see a meeting as an exciting avenue for friendship and the spread of ideas.   Management can fail to inspire or fail to convey a proper message as the purpose of the meeting.  Visual Communications via graphic recording can add that flare ( and beats death by Power Point EVERY DAY)

Big Paper can simply draw and color alongside a suite of speakers over the course of a meeting or can work with your team ahead of time to prepare and outline visuals that reinforce the messaging. A pre-planned graphic recording is just as live and engaging, however more thoughtful and visually engaging.

Companies use Big Paper for

  1. Meeting Recording
  2. Strategic Vision Casting
  3. Customer Journeys and Flow Maps
  4. Sales Whiteboard Design
  5. Brainstorming

Big Paper Strategy's Matt Orley has experience in engineering, manufacturing, non-profit fundraising, web marketing and interior mural printing.  He might not be an expert regarding your specific industry, but his broad background makes him flexible.

Graphic Recording for Roundtables and Community Discussions

Events that seek community input offer a pace of discussion that fits well with graphic recording.  Group and public discussions + rountables gather input that floats around topics, flow with a skilled moderator, and bring together many opinions.  Graphic Recording offers participants a cohesive and centralizing view of the conversation.  Clients include community panels, churches, event tour stops and nonprofits.

 

Frequently Asked Questions

How does the process start?
A phone conversation or two will help tailor a program to your needs, identify any preliminary project work, and work out logistics.  Preliminary work includes conceptualizing and mapping out drawing components prior to the meeting, research, and reviewing presentations and speech notes as available or pertinent. You will receive a proposal via email to review. A 50% deposit invoice will be available to secure your meeting date. Upon your request, we will also send a standard Non-Disclosure Agreement, or, if your legal team prefers- we can review and sign your standard document.

Live Illustration is fun to watch, however it's not necessarily meant to be the center of attention.  So the answer to 'where does a graphic recorder / live illustrator stand?' Is really up to our clients.  Matt has stood on stage behind speakers, on the side of the room, or far in the back.

If graphic recordings boards are being moved from a ball/conference room to a common area- it is a good idea to find a location with a quick and easy path between both.

Paper placement: Taped to a foam board, (or using the foam boards themselves as a canvas) papers can be placed around the room as Big Papers are filled up for lengthy meetings.

Taping paper directly to a wall or window (we use painter's tape) is another option, albeit slightly less comfortable and a little darker (for photos).  However paper is absolutely the environmentally friendly choice.

We draw on paper, white boards, and foam core material.  Preliminary conversations will define which material is best for your event, and how we will get it on site.

For most events, Big Paper Strategy brings all materials.  For some far-from-Ohio locations we may ask to work with your event team to secure a drawing surface.  We utilize art supply stores as well as national supply distributors to secure materials.

Depending on the project and location we may ask for the provision of easels - which are generally available at hotels, conference centers, and other common meeting locations.

Lastly, as a matter of furniture, a small table is requested to set materials on during a live illustration.

 

Most people absorb information best when it is represented visually. While PowerPoint presentations are helpful, a unique and eclectic creative experience can engage meeting attendees in new ways.

Hiring a live illustrator or visual practitioner shows investment in your people. Being able to hear "Wow I didn't think they thought we were worth this much" shows your employees that they are valued.

Having a live illustrator practically guarantees that meeting takeaways will not be forgotten.  Attendees often snap photographs of Big Paper creations.

Bringing in an outsider brings a new perspective to any meeting. Not only do we help ask the stupid questions no one else is seeking, but our loyalty rests solely with the outcome, Asking tough questions and being a No-Person in a series of Yes-men is freeing to all people involved.

Bringing a mind with other-industry knowledge and biases, and a wide array of experiences in both left brain and right brain thought is helpful for heading in new directions and inspiring creativity.

Photographs of big paper strategy sheets can be used for internal communications, slide share presentations, reports, sales tools for future event ticket sales, and even leveraged in print on coffee mugs, awards, and more.

Our work is often hung or placed in corporate offices, employee lounges and acts as a reminder of past events and excitement.  Some clients professionally mount graphic recordings in frames behind glass or clear plexiglass.

Each project is unique, and we can send you a free outlined proposal for review and approval.

Charges are usually by the half or full day.  Travel expenses and excessive equipment costs are billable.

 

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